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Background verification: know who you are hiring, before day one
Send us your candidates. Our team checks identity, employment, education, address and court records, with each candidate's consent, and you get one clear report per person. In India it is usually called BGV.
Background verification is the process of confirming that what a candidate told you is true. It checks who they are, where they have worked and studied, where they live, and whether there is a court case in their name. It is only done with the candidate's consent.
ASP Associates runs it as a service. You add candidates in a portal, our team does the checking and the chasing, and each candidate comes back with one report you can act on.
Which checks does the role need?
A delivery rider, a cashier and a manager do not need the same checks. Pick a role and see what we would run.
Identity
PAN and Aadhaar, confirmed against the records that issued them.
Employment history
Employers and dates from the provident fund record, including two jobs held at once.
Education
Degrees and marksheets, confirmed with the university or board that issued them.
Address
Where the candidate lives, confirmed by a visit or a digital check.
Court records
A search for civil and criminal cases in the candidate's name.
Past employers and references
We speak to previous employers and referees and write down what they say.
Driving licence
The licence is genuine, current, and in the candidate's name.
For driving rolesCredit history
For roles that handle money or sign for the company.
Add-onDrug screening
For roles where safety depends on it, such as healthcare and security.
Add-onDelivery rider: A licence that is real and in their name, a confirmed address, and no case pending against them.
Ask about this roleFour steps. One report.
You add a candidate.
In the portal, or send us a list. Pick the checks the role needs.
The candidate gives consent.
Nothing is checked until they have agreed. That is the law, and it is how we work.
Our team runs the checks.
Record lookups come back first. A university, a visit or a past employer takes longer, and we chase them so you do not have to.
You get one report.
A clear result for every check, and any mismatch explained in plain words.
Watch one candidate, start to finish.
Every check ends one of three ways.
There is no pass or fail. The report tells you what the records say, and the decision stays with you.
Verified
What the candidate told you matches the record, or the university, employer or referee confirmed it in their own words.
Does not match
The record says something different: other dates at a past employer, a degree the university cannot find. The report says exactly what differed. Many mismatches are honest mistakes, so most employers ask the candidate first.
Could not be verified
Nobody answered: a company that has closed, a referee who never called back. The report says what we tried and when, so you can decide, or ask the candidate for another contact.
A portal for you. A team behind it.
Your HR team adds candidates, chooses checks and follows each one from start to finish. Every report is in one place, so nothing lives in email threads.
The team does the chasing
Our people look up the records, write to universities, speak to past employers and follow up until there is an answer. When something does not match, they tell you what and why.
Bulk or one at a time
Add a single candidate before an offer, or send a list when a whole batch is joining.
Being checked for a job? Here is what happens.
If an employer has asked us to verify you, this is how it works. Nothing starts until you agree, and the report goes to the employer who asked for it.
Read the questions candidates ask- You are asked for consent first.You will see which checks will run before anything is looked up.
- Keep your documents ready.ID, degree certificates, offer and relieving letters, and your provident fund UAN if you have one.
- A gap or a mismatch is explained, not hidden.The report says what differed. Most employers will ask you about it before deciding.
- It helps to be exact.Dates and employer names that match your records make every check faster.
Questions about background verification
What is background verification (BGV)?
Background verification is checking that a candidate's claims are true before you hire them. An employer, or a firm working for the employer, confirms the person's identity, past jobs, education and address, and looks for court cases in their name. In India it is usually shortened to BGV.
What does a background check include in India?
It depends on the role, but most checks cover these:
- Identity: PAN and Aadhaar.
- Employment: past employers and dates, from provident fund records and from the employers themselves.
- Education: degrees and marksheets, confirmed with the university or board.
- Address: where the person lives.
- Court records: civil and criminal cases.
Driving roles add a licence check. Some roles add a drug screening or a credit history check.
Does the candidate have to agree to a background check?
Yes. A background check uses the candidate's personal data, so it needs their consent, and India's Digital Personal Data Protection Act, 2023 expects you to tell them what will be checked and why. We do not start any check until the candidate has agreed. This is general information, not legal advice.
How long does background verification take?
It depends on which checks you choose. Identity, provident fund and court record checks are record lookups and come back quickly. Education, address and reference checks depend on a university, a visit or a previous employer responding, so they take longer. Before you start, we tell you what to expect for the checks you have picked.
Can a candidate fail a background check?
There is no pass or fail. Each check ends as verified, does not match, or could not be verified, and the report says why. What to do with a mismatch is the employer's decision. Many are honest mistakes, such as a wrong month on a CV, so most employers ask the candidate about it first.
What happens if a check finds a mismatch?
The report shows exactly what did not match, for example different dates at a past employer or a degree the university has no record of. The decision stays with you. If the candidate has an explanation or another document, the check can be run again.
Which documents are needed for BGV?
Usually: a government ID such as PAN or Aadhaar, degree certificates and marksheets, offer or relieving letters from past employers, and proof of address. A provident fund UAN helps with the employment check. We tell you the exact list for the checks you choose.
Is BGV done before or after joining?
Both happen. Many employers run the quick record checks before the offer and the slower ones, such as education and references, while the person serves notice or in their first weeks. Some offers are made subject to the check clearing. We can run it whichever way you hire.
What if a previous employer has closed down?
The provident fund record still shows the employer and the dates, so the job can often be confirmed even when nobody answers the phone. If there is no record either, the report says the employer could not be reached and the candidate can offer a relieving letter or a former manager instead.
Does background verification check salary?
The checks on this page confirm where and when a person worked, not what they were paid. If a role needs more than that, tell us and we will say what is possible.
What do you need from us to start a check?
The candidate's name and contact details, the documents they gave you, and their consent. Add them in the portal or send us a list, pick the checks, and the rest is ours.
What is the difference between background verification and a verification API?
Background verification is a service: you hand over a candidate and get a finished report, with people doing the work that cannot be automated, such as writing to a university. A verification API is software: your own app sends one question, such as a PAN, and gets one answer back in seconds. ASP Associates offers both, and some checks, like identity and court records, are used in each. See the verification APIs.
How much does background verification cost?
It is priced per candidate and depends on the checks you choose. Tell us the roles you hire for and roughly how many people, and we will send a quote. There is no charge for a first conversation.
Building the checks into your own software instead?
The record checks inside background verification are also available as code.
Know who you are hiring.
Tell us the roles you hire for. A person replies, not a bot.